What can a Virtual Assistant do?

Virtual Assistant 5Finding the right people can prove costly especially for start ups, the success or failure of a small business can often rest in the hands of its people.

Working with a virtual assistant makes sense: not only you minimise your exposure by ensuring you get the right skills but also you won’t need to commit to the cost of hiring employees.¬†Unlike employees, virtual professionals are running a business themselves, they are able to see the big picture and work within your budget.

What can a Virtual Assistant do?

Here’s a list of 25 tasks that a VA can do to free you from being trapped:

  1. Email and Diary Management
  2. Book meetings and travel
  3. Source and book venues
  4. Invoice Clients
  5. Follow Up Payments
  6. Pay your Bills
  7. Keep track of your expenses
  8. VAT Return
  9. File Management (organise files in online file storage sites like Dropbox, ShareFile, Box, SkyDrive …)
  10. CRM Management: building and updating databases
  11. Preparing PowerPoint Presentations, slideShare …
  12. Prepare weekly/monthly reports (Deadline / Deliverables Tracking…)
  13. Your point of contact: liaise and coordinate with other team members
  14. Manage and Update Social Media Accounts
  15. Research for business development or for blog posts, and newsletters’ content
  16. Setting up Autoresponders (Constant Contact, AWeber, Mailchimp …)
  17. Manage your WordPress Blogs / Pages
  18. Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, Youtube)
  19. Outsource / Help research and recruit other contractors
  20. Project Manage and follow up on outstanding issues
  21. Various Adhoc tasks: order stationary, products …
  22. Set up systems for managing documents, procedures when it comes to meeting service levels, dealing with complaints, queries ….
  23. Create templates for sending out sales letters
  24. Edit, format and circulate newsletters
  25. Design and order business cards/ logos/ postcards and other marketing material

The list can be more extensive, the tip is to be clear on the tasks outsourced in other words the “What” then let go: the VA can bring in the “How” to get things done.

A weekly call is always useful to make sure you don’t loose track and of course keep control.

About Zeina

Certified Virtual Assistant providing a comprehensive range of remote office services, research and translation to start ups, entrepreneurs and business owners.

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